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Chapter Web Admin FAQ
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Chapter Webmaster FAQ


  • Who all has access to our Chapter Page?
    • The Chapter President, Vice President, Secretary, Treasurer, and Webmaster have access as Group Administrators on the Chapter Page. Only these positions can have Administrative access and pull Member Reports. 
    • These positions are assigned based on the information given to the National Office from the Chapter Officer Verification Form. 
    • Any requests to change Chapter Officer positions, or if any other Chapter Officers need to be granted access to the Chapter's page, needs to come directly from the President of that Chapter. 
  • How do I pull a Chapter Member Report?
    • Sign in to the NPMA site and proceed to you chapter’s home page.
    • Click Group Admin Options, this will open a menu.
    • Under the reporting section click Available Reports then click View Reports.
    • This report will display all current chapter members. Click Export this report in CVS format to download it. The report will open in EXCEL.
  • What is a Custom Page?
    • A custom page is a page that you add content to and customize as you desire. 
  • How do I create a Custom Page?
    • On your chapter’s main page click Group Admin Options and the click Custom Pages under the content manager section of the menu.
    • Click Add New Custom Page on the left side of the page. This is where you will select what options you want for the custom page as well as editing its content. 
    • This is also where you will add a file library if you wish.
  • What is the Resource Manager?
    • The Resource Manager is where you will upload graphics and documents that you wish to post on your website.
    • The Resource Manager is located on the right side of the page with a little green arrow next to it.
    • The best way to restrict access to files within your site is to utilize the File Library system. File Libraries allow you to protect the files individually to "signed in member-only" access. They allow you to collect and upload secure files and documents that are locked to member-only access.
  • How do I upload a picture/file using the Resource Manager?
    • The Resource Manager is where you will upload graphics and documents that you wish to post on your website
    • The Resource Manager is located on the right side of the page with a little green arrow next to it.
    • Once the Resource Manager is open, you simply drag and drop the files in the Resource Manager and click Upload File(s) button.
    • Up to 10 files can be uploaded at once but the total size of these files cannot be larger than 30MB.
    • You can also create folders to organize your files (please note that if you move a file after you have inserted into a webpage you will have to reinsert it as the link will have changed)
  • How do I insert a picture/file into a custom page once it is uploaded into the Resource Manager?
    • See "How to create a Custom Page."
    • On the edit/new custom page scroll down to the Custom Page Content area. Add desired text you wish to link the inserted file to and highlight it.  Click the Insert tab located at the top of the editing window. Select the Resource Manager (paper w/red paperclip) icon, this will open the resource manager, and select the file you want to insert. Once you have selected the file click Insert.
    • To add a picture you will click the Image Manager (mountain scene picture) icon. Select the picture you want to insert and click Insert.
    • To attach a file to an image so the file will open when clicked first highlight the image then click the Resource Manager icon. This will open the resource manager. Select the file you want to insert. Once you have selected the file click Insert.
    • To insert a web address add desired text you wish to link to the inserted file and highlight it.  Click the Insert tab located at the top of the editing window. Select the Hyperlink Manager (circle with blue chain link) icon, and add your web address to the URL bar. Once you have selected the file click Insert.
  • What is the File Library?
    • A File Library is a collection of downloadable files and links that you desire to be accessed only by chapter members. Files placed in a file library will be displayed in a table format.
    • The best way to restrict access to files within your site is to utilize the File Library system. File Libraries allow you to protect the files individually to "signed in member-only" access. They allow you to collect and upload secure files and documents that are locked to member-only access.
  • How do I upload a file to the File Library?
    • First login to your NPMA profile and go to you chapter page.
      • Click on Group Admin Options located on the left side of you screen under Group Pages then click File Library under the Content Manager heading.
    • If you are creating a new collection of files in the File Library click Add a New Collection, then name the new collection and select whether or not you want members to add and remove content and click Save.
    • If you are adding files to an existing library click the wrench icon next to the collection you want to add to.
      • On this page you can add new files or edit existing files.
      • To add a file click Add a New Item. Select whether you are uploading a file or a URL. Name your file. Select whether or not you want the file to be viewed only by chapter members or not. Click Choose File and select the file you want to upload. Add a description if you would like to, click the box agreeing to the terms of the upload agreement and click Submit.
    • Once you have created your file library you will want to add it to a custom page.
  • How do I update the calendar?
    • On your chapter page click Group Admin Options and under Calendar Management you will see options to View Dates & Events, Add a New Date, and Add a New Event. Select the option you desire and follow the prompts to update your chapter calendar.
  • How do I update the officers listed on my chapter’s page?
    • The chapter president must email HQ with the desired changes and we will make the necessary updates.
  • How do I start a discussion?
    • To start a discussion first click on Forums button located on the right side menu, then select General Discussion. Once on this page you can select New Topic button and you will be able to post a new entry, attach a video, file or picture. Once you have completed your entry select the Submit Post button.
  • How do I respond to a discussion?
    • At the bottom of any discussion post there is a Quick Reply box. You can input a comment there, click the Submit Quick Reply button when finished. If your response requires a video, picture, file or more elaborate formatting click the link labeled Reply Using Full Editor beneath the quick reply box to access the full comment editor.
  • How do I receive notifications of new discussion?
    • On the main forum page there is a drop down menu labeled Forum Actions located to the right of the New Topic button. Click the drop down menu and select Subscribe to Instant Updates. You will now receive notifications whenever a new topic is posted. If you would like to receive notifications when there is a new comment posted in a particular topic click on the topic the follow the same steps listed above to subscribe to a specific topic.
  • How do I send a message to all of my active chapter members?
    • Login to your NPMA profile and go to your chapter homepage. Once there click on Group Admin Options and click Message Group under the Member Communication heading in the dropdown menu. Enter the subject of your message and the message itself. When finished click Send Now at the bottom of the page.
  • How do I send an email to my active chapter members?
    • Login to your NPMA profile and go to your chapter homepage. Once there click on Group Admin Options and click Email All Group Members under the Member Communication heading in the dropdown menu. Enter the subject of your message and the message itself. When finished click Preview Email at the bottom of the page. Once you have reviewed your email click Send Email at the bottom of the page.
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